Sweetwater Surfers

VOLUNTEER REQUIREMENT THIS SEASON IS 5 SHIFTS.

Volunteer Positions

There are Two Types of Volunteer positions – SEASON LONG and SINGLE SHIFT. Single Shift Positions will be available for Sign-up online. The responsibilities of the meet volunteer positions are provided below:

SEASON LONG POSITIONS: When you choose one of these positions you are volunteering for the season not just one shift. You must volunteer for the entire season to meet the Volunteer Requirement.

• AGE GROUP TEAM PARENT: Supervises a category of swimmers (example 6U girls or 7/8 boys) in designated area and ushers them to and from pool for races. "Marks" arms for kids with the events they will swim for the meet. Ideally two to three parents will share this job for the entire season.
  • Please reach out to Team Parent Coordinator Kris Neelon to signup.
• FUN FRIDAY COORDINATOR: Friday Mornings during June and July (5 dates). Organize and oversee donut delivery to pool for each swim group (3 deliveries); provide small prizes (candy/suckers) for “Speeding Tickets”, provide Certificates and awards for Swimmers of The Week.

SINGLE SHIFT POSITIONS: Each shift counts as one of the required 5 shifts per family. Check in for your shift with the volunteer coordinator Billy Manashi at each meet. 

• RIBBON PRESENTER: Awards ribbons at the conclusion of races. Home Meets only. There are 2-3 presenters per shift. There are two shifts and a shift lasts half of the meet. One shift counts as one of your required segments.
• READY BENCH COORDINATOR: Home Meets Only. Readies each heat of swimmers and ensures they proceed to the correct lane. Best to have an experienced parent.
• TIMER: Using stopwatches; times swimmers during races. This position requires standing next to the pool for an extended period of time. There are two shifts and a shift lasts half of the meet. One shift counts as one of your required segments.
• TIME RECORDER (aka SCRIBE): Stands next to the timers on the pool deck and records swimmer numbers and times provided by the timers; then gives the time slips for each race to the Runners. There are 2 shifts; each shift lasts half the meet. Each shift counts as one of your required segments. The Time Recorder may have to also be a timer if there is a shortage of volunteers.
• RUNNERS: Picks up timer slips and takes them to scorekeepers, ribbons, then data manager. There are two volunteers for each shift. There are two shifts and a shift lasts half of the meet. One shift counts as one of your required segments.
• SCOREKEEPER: Score keepers review the time cards delivered to their table by the runners, determine the official time for each swimmer, rank swimmers by place, and pass the finalized results on for computer entry and awards distribution. Two score keepers are stationed at all times at a designated table located between the pool and the swimmer tents. There are two shifts and a shift lasts half of the meet. One shift counts as one of your required segments.
• DATA ENTRY: Data entry volunteers receive the finalized time cards from the score keepers and enter the official times into the meet management software. They ensure all results are accurately recorded so that official meet results can be published. Data entry volunteers are stationed at a designated table with a computer near the score keepers. Two volunteers work at all times. The position is divided into two shifts, each covering half of the meet. One shift fulfills one of your required volunteer segments.
• STROKE JUDGES: Judge Swimmers' strokes during races by walking alongside swimmers and watching technique. If you desire to be a Stroke Judge you will be required to attend a Stroke Clinic for certification (clinics offered on multiple dates in April and May, every year is different). Clinics are very informative and any parent is qualified for this position if they attend the clinic. Initial clinic is approximately one hour long; the refresher course is approximately 20-30 minutes long. This is a great position for teaching you the swimmers' strokes. There are two shifts and a shift lasts half of the meet. One shift counts as one of your 5 required segments
  • (Note - signup for this position is done directly with Jenny Folsom for the 2026 season: [email protected])

Other non-meet related positions:

BOARD OF DIRECTORS: If you are interested in serving on the Board of Directors please let a current Board member know. The board meets about 4 times prior to swim season and weekly during the season. Attendance at all meets is required and serving in this position would exempt you from any meet volunteer requirements.

**Some parents like to work at every meet to help the time pass more quickly or for other reasons. Please let the volunteer coordinator know if you are one of these parents. Once all families have had an opportunity to sign up for their shifts you will be contacted to fill in gaps or to act as backup. THANK YOU!

LINK TO CALENDAR TO REGISTER FOR EACH MEET, make sure you are logged in to sign up! Team Calendar

Any questions?

Billy Manashi

2026 Director of Volunteers 

[email protected]

To complete a background check, please visit SHRSL's background screening site.

As always the continued existence and success of the swim team depends on the volunteer efforts of all the families involved, and your hard work is greatly appreciated!